P - Present
Roll Call
OTHERS PRESENT: See Original Minutes
The meeting was called to order by Chair Drake
Mark Zickrick, Legislative Research Council, distributed budget information (Document #1).
Secretary of State
Tom Leckey, Secretary of State's Office, proceeded with the Office's budget presentation (Document
#3). He advised that the Office revenues for FY2001 were $3,049,780 and more than $2,000,000
for FY 2000. He indicated that, considering the work load of the Secretary of State's Office, the
Office is tight in staff. They will not request additional staff this year, but will probably do so in the
future. Mr. Leckey said that the Secretary of State's major budget requests are for increases in wages
and postage. He briefly addressed contractual services and travel. The UCC filings will no longer
be microfilmed and must be scanned, hence the need for the 36 drives. A Reader Printer scanner
which is more than ten years old needs to be replaced.
Senator Greenfield questioned the postage increase. Mr. Leckey advised that as of July 1, 2000,
changes in Article 9 resulted in much more programming. Representative Pummel asked if there
are filing problems due to changes. Mr. Leckey advised that the main problem deals with the
organization identification number and they've had more than 1,000 callers that didn't understand.
The Office is developing a new system to fix the problem.
There was some discussion concerning pistol permits.
Mr. Tom Leckey advised this would be his last budget presentation. He said the voter registration
system is ready to go. Ms. Joyce Hazeltine advised that the Legislator's campaign finance reform
sheets are on the net in the form they were sent to the Secretary of State.
Senator Drake recessed the meeting at 8:52 a.m. and reconvened at 9:06 a.m.
Mr. Otto Doll, Commissioner of the Bureau of Information and Technology, presented the budget
information (Document #4). He proceeded to go page by page through the handout. He said he had
no additional funding requests, but was requesting six additional FTE's. He said the Bureau's
turnover rate was at 6.3%, which he said was half the state average.
The Bureau is seeking two FTE's to work within the Internet Crimes Against Children Support
Program. In response to a question from Representative Burg and Representative Clark, he advised
that these positions will analyze PC's and other computing devices, finding evidence that has been
concealed. These staff will investigate, educate, and provide technical support. They will work
entirely with internet crimes.
Mr. Otto Doll said they are seeking one Integration FTE to coordinate all the technology for the
responsibilities as stated on the chart on page 2 of his handout. Continuing on page three, he noted
that the trend in LAN Services Requests is climbing.
Mr. Doll said the Bureau is seeking 2 Network Engineer FTE's to work with governments and
agencies on the Digital Dakota Network, as outlined on the chart on page three of the handout.
In reference to the Network Technologies Scope chart on page four, he indicated that the 35,000
clients using the network require some 102,000 addresses that the Bureau must manage for the state.
He said ultimately they could have another 300,000 - 400,000 clients. In reference to the next chart
on page 4, he indicated that the state is completely digital and that the job is extremely complex,
using a comparison of starting with the first railroad to the now complex interstate highway and road
system we have today.
Continuing to page five, he said the network digital circuits are growing to close to 900 in 2001 and
that network sites are also growing, with six sites being outside Pierre. Continuing to page 5 he said
the network bandwidths are growing, with there being 391,536 million bits/second moving on the
state network in 2001.
Going on to Page 7 in the handout he said the Bureau is seeking 1 Network Security Analyst
position. He said that computer hacking is now unprecedented and gave the example of the Nimba
Virus Worm, which showed we must close security loopholes or be open to attacks. Nimba didn't
affect the state as much because Bureau staff had and do, work to close loopholes by the thousands,
and virus filters are kept up to date. A new plateau of attacks has been reached in state government
and it will grow with there being now 50,000 attacks/month with some coming from overseas. He
advised that it is a hostile environment.
He continued with the Security Assessment chart saying that the infrastructure is good, the people
are excellent, but are stretched very thin and that as a result, policies were not being addressed.
In reference to a question from Representative Pummel he said the motivation for hackers was
mainly due to a hacker mentality, folks with a cause, or cyberterrorism. It is easily done from a
person's living room.
Answering a question from Representative Burg, Mr. Doll indicated that the Security FTE would
need more knowledge than the state school's computer science programs are presently teaching and
that the person in this position would have to have extensive knowledge. He briefly talked about a
summer program for college students to work in state government and gain experience.
In response to questions from Senator Greenfield, Senator Madden, and Senator Dennert, he
indicated that the Bureaus efforts are directed toward making detection of attacks possible. They are
basically in the prevention mode to repel attacks. The network has intrusion detection systems,
routers controlled by access lists, and lots of firewalls. The Bureau does a lot of client consulting
for the state, universities, schools, cities, and counties, with the Bureau being the last stop for a lot
of folks. Most of this work can be done over the phone, but the six other sites can help. He said the
Bureau doesn't charge by the hour, but has rates for consulting. With assistance from Dennis
Nincehelser he gave details on the Bureau's charges.
Mr. Doll advised that of the 1,041 forms in state government, all but one are on line. He indicated
that about 21% of the forms are executable on line and talked about transactions that can be done
over the Internet (see pages eight and nine).
Senator Drake questioned whether the list of contractors and equipment of State Radio that the
Interim Appropriations Committee had requested at their December meeting was available. Mr. Doll
indicated that the Governor wanted to talk with the Committee concerning this.
After a question from Senator Drake, Mr. Doll discussed the digitalizing of Public Broadcasting.
The Bureau is pursuing federal funds. They've received a $96,000 federal grant and are pursuing
a $1.2 million grant - both requiring a 60% federal/40% state match with funds from a previous $3
million general funds appropriation being used as the match. Once implemented, these grants would,
at first, support digital television out of Vermillion, serving 66% of the state's population.
In response to questions from Representative Clark, Mr. Doll said that last year's request for a
software/hardware consultant was a one time request. He indicated that the Bureau can't answer
how many people are using the form on-line, but that individual state agencies could.
Responding to Senator Greenfield, Mr. Doll indicated there were no reversions to last years funds,
that the four requested FTE's will be paid for by the Bureau's billing for services provided. He also
said the Bureau will provide the committee with information on average staff salaries and can make
a copy of the Forsythe recommendations for Senator Greenfield.
Rena Ortbahn
E - Excused
A - Absent
P Burg
P Clark
P Dennert
E Derby, Vice-Chair
P Greenfield
E Kleven
P Madden
P Pummel
P Drake, Chair
Ms. Joyce Hazeltine, Secretary of State began her presentation with a discussion of the Dakota Fast
File (Document #2). The system was running by July 11, 2000. By December 2001, approximately
70 - 75% of all UCC (Uniform Commercial Code) filings were being done over the Internet, more
than meeting the Office's original goal. The program's development cost was $132,000. The Office
saved $33,500 by implementing the program, and with a one year subscription revenue of $99,600,
is pleased with the program.
Bureau of Information and Technology
Answering a question from Representative Pummel, Mr. Doll indicated that in the future these
bandwidths won't be overwhelmed and have to be replaced, and that they can be added to. There
was a plateau of use for many years, then the schools were added, and presently we're in another
plateau of use. In response to a question from Senator Drake, he indicated that the college's fast
Internet 2 processes 155M - 600M bps whereas the state system processes 1.5M - 155M bps and our
home computers do 56 bps.
MOTION:
ADJOURN
Moved by: Madden
Second by: Greenfield
Action: Prevailed by voice vote.
Committee Secretary
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